Privacy Policy
Network of action
In order to comply with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) the personal data provided will be used exclusively by VVD International for its Rainbow Platform initiative and the implementing party in order to fulfil their legal obligations under European and Dutch law with regards to project administration and accountable public spending.
By signing this form, subscribers confirm their intention to receive emails from the Rainbow Platform, its programs, events, calls for action, and activities, also it authorises the Rainbow Platform staff to contact directly the provider of the data by email and post. For it, the subscriber agrees to providing all necessary data and consent to the use of this data exclusively for the before-mentioned purpose. If a participant opts not to provide the data required, participation to the event may be revoked by VVD International and its Rainbow Platform initiative. The participant can at any time notify VVD International and its Rainbow Platform initiative if he/she wants access to and rectification or erasure of personal data or restriction of the processing of said data by contacting hello@rainbowplatform.eu
VVD International and the Rainbow Platform initiative is committed to protecting your personal information and to respect the European legislation on this matter, particularly under the General Data Protection Regulation (GDPR) (EU) 2016/679. This document (the “Privacy policy”) is intended to inform users about the personal data that VVD International and the Rainbow Platform initiative collects via its website and activities, to explain why we collect and process these data.
This Privacy Policy can be modified, e.g. as a result of new functionalities or legal or regulatory changes. This version of the Privacy policy was last modified on 31 March 2023.
This document explains:
When does this Privacy Policy apply?
What is personal information
What personal information does VVD International and the Rainbow Platform initiative collect and how are they used
What information does VVD International and the Rainbow Platform initiativeVVD International and the Rainbow Platform initiative share with third parties
What choices users have regarding their information
Acceptance of these conditions
When does this Privacy Policy apply?
This Privacy Policy applies to the processing of personal data in the context of the activities of VVD International and the Rainbow Platform initiative including via its website.
What is Personal Information?
The term “Personal Information” means data that specifically identifies an individual (such as name, address, telephone number, e-mail address, or credit card number) and information about the individual or his/her activities that directly links to information that can identify a person.
What Personal Information does VVD International and the Rainbow Platform initiative collect and process?
VVD International and the Rainbow Platform initiative collects your personal data either directly from users or via third parties.
Personal information provided directly by users:
Subscribing to newsletter: data such as first name, last name, e-mail address, name of organisation, job title, topics of interests. Personal data will be used until withdraing consent (unsubscribing from the newsletter).
Contacting us directly by e-mail, phone or otherwise: data such as name, e-mail address, name of organisation, phone number and any other personal data users provide that may be relevant to answering your question. Data may be retained as long as participants do not oppose to the processing of their data, however, personal data may be stored for a longer period in order to establish, exercise and defend our legal position in the event of claims or disputes.
By giving us business card: Data collected such as name, e-mail address, name of organisation and phone number. Data may be retained as long as participants do not oppose to the processing of their data, however, personal data may be stored for a longer period in order to establish, exercise and defend our legal position in the event of claims or disputes.
When applying for a job at VVD International and the Rainbow Platform initiative: Collected data may include name, photo, contact information, date and place of birth, address, resume, motivation letter, and any other document provided by applicants. Recruitment data is kept for a maximum of 10 years for reporting purposes. Data may be retained as long as participants do not oppose to the processing of their data, however, personal data may be stored for a longer period in order to establish, exercise and defend our legal position in the event of claims or disputes.
On what legal basis does VVD International and the Rainbow Platform initiative process personal data?
Depending on the individual case, the processing of personal data is based on:
Users consent: For example, by subscribing to newsletter or registration to an event organised by VVD International and the Rainbow Platform initiative and agreeing to the Privacy Policy. Users have the right to withdraw their consent.
Legal obligation to which VVD International and the Rainbow Platform initiative is subject (such as the European Regulation regarding the statute and funding of European political foundations) or its legitimate activities to process personal data of members, former members or persons who have regular contact with VVD International and the Rainbow Platform initiative.
Data given to VVD International and the Rainbow Platform initiative by the users: For example by sending an e-mail to VVD International and the Rainbow Platform initiative, giving a business card, applying for a job or taking steps to entering into a contract (such as giving a price offer, membership application) or entering into a contract (such as business suppliers) with VVD International and the Rainbow Platform initiative.
How long personal data is kept?
The VVD International and the Rainbow Platform initiative will store your personal data for as long as is necessary for the fulfilment of the respective service or to achieve the purpose on which the storage is based, or for as long as a granted consent is not revoked. If these conditions cease to apply, the data will be deleted subject to statutory retention obligations. Personal data may be stored for a longer period in order to establish, exercise and defend our legal position in the event of claims or disputes.
Who do we share your personal information?
VVD International and the Rainbow Platform initiative is committed to ensuring the confidentiality of users’ data and undertakes appropriate security measures to safeguard these data from misuse by third parties.
VVD International and the Rainbow Platform initiative discloses personal information to third parties only when it is necessary for the purposes specified and only to the categories of the recipients identified. VVD International and the Rainbow Platform initiative may share personal information as follows:
To report required information under the European Regulation regarding the statute and funding of European political foundations (EC Regulation No 1141/20140). Data can be shared with European institutions such as the Authority for European political parties and European political foundations, the European Parliament, OLAF, the Court of Auditors and Member States for auditing and control purposes.
To service providers to provide services for VVD International and the Rainbow Platform initiative, such as marketing agencies, web hosting companies, mailing vendors (e.g. Mailchimp, Salesforce);
To service providers to provide services for VVD International and the Rainbow Platform initiative in relation to its activities, such as the organisation of events (e.g. travel agencies, event hosting services, hotels)
In addition, VVD International and the Rainbow Platform initiative may be obliged to disclose your personal data if this is required by law or a court order.
What choices users have regarding their information?
Right to Access: You may, at any time, request access to the personal data that we hold which relates to you (sometimes called a subject access request). This right entitles you to receive a copy of the personal data that we hold about you. It is not a right that allows you to request personal data about other people, or a right to request specific documents from us that do not relate to your personal data.
Opting out: If the processing of your data is based on consent, you also have the right to withdraw your consent at any time, without this affecting the legitimacy of the processing done prior to the withdrawal of your consent.
Right to retention and deletion: VVD International and the Rainbow Platform initiative will not retain data longer than is necessary to fulfil the purposes for which it was collected or as required by applicable laws or regulations. Users may, at any time, request that VVD International and the Rainbow Platform initiative corrects personal data that it holds about users which users believe is incorrect or inaccurate.
Users have the right to be removed from VVD International and the Rainbow Platform initiative’s data systems – unless VVD International and the Rainbow Platform initiative is required by law to keep some of users’ data. For example, VVD International and the Rainbow Platform initiative may be legally obliged to keep personal data relating to tax matters. If users want to be removed from our systems, they should contact VVD International and the Rainbow Platform initiative at hello@rainbowplatform.eu,. VVD International and the Rainbow Platform initiative will answer the request for removal within 30 days after users have contacted us.
Acceptance of these Conditions
VVD International and the Rainbow Platform initiative assumes that all visitors of its website and users of its platform and activities have carefully read this document and agreed to its contents. If someone does not agree with this privacy policy, they should refrain from using VVD International and the Rainbow Platform initiative’s website and participate in VVD International and the Rainbow Platform initiative’s activities. VVD International and the Rainbow Platform initiative reserves the right to change its privacy policy as necessity dictates.
This website may provide links to other internet sites. Since VVD International and the Rainbow Platform initiative has no control over such sites, we suggest reviewing their privacy policies.